How to Check and Verify Land on ardhisasa

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What is Ardhisasa?

Ardhisasa as it is known is a national land information management system developed by the Ministry of Lands and Physical Planning in consultation with the National Lands Commission, County Governments and other stakeholders, for Kenyans by Kenyans. This platform enables the common mwananchi to access credible, reliable and efficient land and land-based services.

Some of these services can only be performed by a professional once they upgrade their accounts. The process of registration and navigation is, however, the same. Simple and straightforward guidelines on how to register and navigate through the system have been provided.

The system was launched was his excellency the President Uhuru Kenyatta to end many cases of Land injustices that had been happening.

The system was first Launched in Nairobi and Nairobi county became the pioneer county to use it in its Land documents Management

We will take you through various services that the system offers

How do I get register on Ardhisasa?

To access services on this platform, you have to go through a registration process. Click on the “Register” icon, where you will be required to register as an individual or a company. The requirements are as follows:

Individual registration

  • Identification details (serial number of your current ID, ID number)
  • Official mobile number (registered using your ID number)
  • Personal e-mail address
  • Set up a strong password

Company registration

  • Company registration number
  • Official company mobile number (registered using a director’s ID number)
  • Company e-mail address
  • Set up a strong password

How do I login and navigate through Ardhisasa after registration?

After a successful registration, you will be redirected to a login page where you will be required to:

  • Enter your ID number or registration number.
  • Enter your password.
  • Click ‘Continue’ a one-time password (OTP) will be sent to your official phone number).
  • Enter the OTP to the field provided and click login.

What features will I see on the dashboard?

  • A Notification bell: displays all unread notifications sent;
  • My Profile icon: displays the name of the person or company logged in and any added professional account after an upgrade;
  • My Properties: This link contains two other links which include:
    • Enumeration link: displays properties owned by the person who has logged into the system.
    • My properties link: displays properties owned by a user.
  • Appointments: allows a user to schedule appointment(s) with officers from the Ministry;
  • Notifications: displays all notifications sent. The notifications are sorted out based on their status i.e., unread, read and all notifications;
  • Individual User Account: enables a user to upload a profile picture, change password and upgrade an account;
  • Professional User Account: one upgrades to a professional user account from an individual user account. Various professionals perform their functions from these accounts;
  • NLC services: provides access to services offered by the national land commission. These services are classified under the directorates that offer them.
  • MoLPP services: provides access to services offered by the Ministry of Lands and Physical Planning. These services are classified under the departments that offer them.

How do I access a service that I need on Ardhisasa?

To access a service on this platform, the user is required to navigate to the service tab that offers it i.e. the National Land Commission or the Ministry of Lands and Physical Planning.

Under the options provided, the applicant can locate a service of interest. Each application contains additional FAQs for further guidance.

How are payments made on Ardhisasa?

All payments are done on Ardhisasa. You do not have to log out to make payments to either the bank or the Ministry.

Land Registration FAQs

Advocate: means any person whose name is duly entered upon the Roll of Advocates or upon the Roll of Advocates having the rank of Senior Counsel and, for the purposes of Part IX of the Advocate’s Act, includes any person mentioned in section 10 of the said Act;

What is the role of an Advocate in the Registration process on Ardhisasa?

An Advocate on Ardhisasa acts as a witness on the output documents of Registration in addition to initiating the various processes on the platform;

Important Caution: means a notice in the form of a register to the effect that no action of a specified nature in relation to the land in respect of which the notice has been entered may be taken without first informing the person who gave the notice;

Charge: means an interest in land securing the payment of money or money’s worth or the fulfilment of any condition, and includes a subcharge and the instrument creating a charge;

Long Term Lease: means a contract between the registered Proprietor (Lessor)and the Lessee that entitles the lessee to a limited real right over the property in question for an agreed period of time ranging from 21 years to 99 years;

Registration of Personal Representative As Executor/ Administrator: means registering an individual(s) who will handle the property(ies) of a deceased on behalf of the beneficiaries of the said property(ies);

Restriction: means an interest registered under section 76 and includes the Registrar’s caveat;

Search: means an application made to confirm the ownership details and other interests that have been registered on that property;

Severance of Joint Ownership: means termination of joint ownership of a property and registering proprietorship in common ownership where every owner has a share to the property;

Short Term Lease: means a contract between the lessor and the lessee that entitles the lessee to a limited real right over the property in question for an agreed period of time not exceeding 21 years;

Stamp Duty: means tax levied on legal instruments, property and land transactions;

Transfer: means the passing of land, a lease or a charge from one party to another by an act of the parties and not by operation of the law and includes the instrument by which such passing is effected.

What are the commonly used terms in Land matters?

Amalgamation: means consolidation/combining of two or more parcels of land into one, and may include the creation of a public access road, usually via a scheme plan;

User: means a series of operations on land, carried out by humans, with the intention to obtain products and/or benefits through using land resources. For example, Residential, Commercial, Industrial, Agricultural, Educational, and Recreational. Other special users include Hospitals, Hotels, Petrol Service Station (PSS), and Cemetery;

Change of User: means an application to change the initial/existing user to a proposed new use;

Extension of User the expansion to the limitation of rights on a parcel of land to allow the proprietor to use the said parcel for additional purposes;

Lease: the grant, with or without consideration, by the proprietor of land of the right to the exclusive possession of his or her land, and includes the right so granted and the instrument granting it, and also includes a sublease but does not include an agreement for lease;

Lessor: means a person who leases or lets a property to another; either the National Government, County Government or a proprietor;

Lessee: means the tenant of the lessor for a specified term under clearly set out conditions.

Extension of Lease: means legal agreement that extends the term of an existing lease before the term expires, outlining the need to continue using the property for another term.

Lease Processing: means the preparation of a legal document outlining the terms and conditions of the agreement between the lessor and the lessee.

Renewal of lease: means an application for another term once the existing term has expired.

Subdivision: means the division of one parcel of land into two or more parcels, and may include the creation of private or public roads.

Physical Planning Frequently asked questions

Certificate of compliance: means a statutory tool issued by the State Department of Physical Planning to owners/developers of petrol stations for having adhered to the provisions of approval provided for development.

Plan Request: means an application made to the Department of Physical Planning to request for an approved plan for some specific purposes.

Approval of PDP: means an application made to the Department of Physical Planning to approve a plan used in the alienation of public land with the authority of the National Land Commission.

Land Valuation Frequently asked questions

Arbitration: means process of resolving a disputed market value of a property.

Asset valuation: means the process of determining the current value of assets or specific properties or assigning monetary value to an asset .

Government Agencies Purchase: means the buying of properties by government agencies.

Government Leasing: means an agreement between a government agency & an owner of the property (individual/ entity) where the owner agrees to rent its property to the government agency.

Estate Administration: means process of determining market value of property(ies) belonging to a deceased.

Land Use: means the present and future use and development of land in all its geographical areas and its resources.

Loose Assets: means equipment that are installed or found on the property to be purchased.

Valuation Certificate: means a document showing the determined value of the property.

Valuation Report: means a document showing the methods used to determine the value of property.

National Land Commission FAQs

Land Allocation: means the legal process of granting rights to land to individuals or an entity for all purposes

What is Ardhisasa?

Ardhisasa is a national land information management system developed by the Ministry of Lands and Physical Planning in consultation with the National Lands Commission, County Governments and other stakeholders, for Kenyans by Kenyans. This platform enables the common mwananchi to access credible, reliable and efficient land and land-based services.

Some of these services can only be performed by a professional once they upgrade their accounts. The process of registration and navigation is, however, the same. Simple and straightforward guidelines on how to register and navigate through the system have been provided.

 

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